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Process

Q&A Responder

Answers bidder questions, same day.

Draft — a human publishes itCited to your documents
Questions from biddersExample
Is the bid bond 5% or 10%?answered § 5.2Can we propose a substitute?answered § 6.4What is the current headcount?needs addendumIs the walkthrough mandatory?answered § 2.3
By handDays per answer

Questions queue while the one person who knows the file is in meetings, and two bidders get slightly different answers.

With the agentSame day

Draft answers from the published documents, with anything that would add new information flagged as an addendum instead.

How it works

Drafts answers to bidder questions strictly from the published documents, and flags anything that would need new information, which must become an addendum.

Question volume rises with AI-assisted bidders. Answering inconsistently is a protest risk.

01

It answers only from what is published

The solicitation, its attachments and any issued addenda. Nothing from a prior year and nothing from the project team\x{2019}s inbox.

02

It drafts one answer per question

Each draft cites the section it came from, so the same question from two bidders gets the same answer.

03

It flags what it cannot answer

A question that would require new information is not answered. It is marked as needing an addendum, which is a different act.

04

A person publishes, to everyone at once

The drafts are reviewed and issued together, to all bidders, as your rules require. The agent never sends anything.

What it draftsStep 01

Sources it may use

The published solicitationPublished attachmentsIssued addenda

Drafted from the documents

0

questions drafted

Every one citing its section.

Cannot be answered as published

Current headcount not in the documentsSite access hours not stated

How it leaves the building

Reviewed by a personPublished to all bidders at onceRecorded in the file

Ask it anything

Every answer quotes its page.

Answers come only from the documents on the run, and each one carries the citation you would have gone looking for.

Q&A Responder

Not from the published documents. Headcount is not stated in the solicitation or its attachments, so answering would add new information. That makes it an addendum, issued to every bidder.

What it will not do

Every answer is drafted strictly from published documents and cites its section. A person reviews and publishes, to all bidders at once, and anything needing new information becomes an addendum instead.

Publish an answerIssue an addendumAnswer one bidder privatelyAdd information that is not published

Process

The rest of this stage

Each agent is scoped to one task, and they work on the same record.

Protest Risk ReviewerAudits the file before you award. Debrief WriterDrafts debriefs that hold up.

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