Suppliers can submit various types of invoices directly from the portal. And the system will route them to appropriate personnel for review/approval and eventually to AP team – thus eliminating the need for AP to hand-hold the issue resolution.
eProcurement - Insights about Productivity
Complete eProcurement Platform
Everything right from Purchase Requisition submission to Purchase Order processing.
Chat - Enabled
Your employees and suppliers can talk to the system in natural language
Seamless Collaboration
Avoid email and other inefficient means of interacting with your business partners
eProcurement Platform
SAP integration
Pre-build integration with SAP Procurement Module.
Vendor Master
Vendor Master data sync.
Audit Trail
Complete audit trail of the approval process.
Reporting
Reporting about Purchase Requestions and Purchase Orders.
Purchase Order Creation
Employees and Buyers can create Purchase Orders.
Material master Data
Synchronization of Material Master Data from and to SAP.
Configurable Approvals
Suppliers can also submit non-PO invoices with appropriate supporting documents.
Purchase Requisition Creation
Employees can initiate Purchase requisition.
Procurement Process
Dashboards
The procurement and AP team give clear analytics of the invoice and vendor management processes.
- Vendor Dashboard
- Invoice Dashboard
- Compliance Dashboard
- Logistics Dashboard
Business Rules
Based on the type of purchase, the system can intelligently route to the right set of approvers. Once all the approvals are completed, the system allows the buyers to create appropriate Purchase orders and release them to the vendors.
- Approval Chart of Authority
- Email notifications
- Automatic Purchase Requisition Release in SAP
- Spend tracking
Reduce approval cycles
No more waiting for approvers for a long to be back in the office to approve.
Reporting and visibility
Business users have clear visibility into all reports for efficient operations.
Minimize exceptions
By applying business rules up front reduce exceptions down stream.
Cleaner Vendor Master Data
Enables you to keep Vendor Master data up to date.
1. What benefits do we have with SmartDocs Smart Buy?
1. Eliminate Paper
2. Reduce invoice discrepancies
3. Streamline Business Process flows
4. Better Spend visibility
5. Automate help desk
2. What are the advantages of bots or AI?
1. Eliminate the need manual phone calls
2. Automate Invoice status checking
3. Automate other manual activities
4. People can interact in natural language
5. People can interact in multiple channels including Skype, SMS
3. Where do documents get stored?
The documents get stored in SmartStore which is an SAP Archive Link compliant repository. This can be hosted on-premise or in the cloud.
4. How can our suppliers chat with the Smart Buy Chatbot?
Suppliers can chat using Skype, SMS or Smart Buy channels. Suppliers can ask in natural language and the bot understands the context and give only the relevant information to the supplier. You as an organization will have full control on what info, action you want to the bot to give to the suppliers.
5. Do we need to open our SAP system to the internet?
Absolutely not. Supplier Portal’s unique architecture allows an asynchornous communication from SAP to Supplier Portal which runs in the DMZ. No need to open any firewall ports for allowing external traffic.