What's included
AI drafts and checks.
Your team decides.
Governed by Design
Public procurement offices are not short of judgment.
They are short of reading time.
Agentic AI is live in SmartDocs One Suite. Each agent reads something a public employee would otherwise read, and produces something that employee would otherwise type. None of them approves anything — every decision stays with a person, and the audit trail records the person, not the agent.
Every answer an agent gives is bounded by your own indexed documents and carries a clickable citation back to the source, so it can be verified before anyone relies on it.
The Five Families
One roster, five families, one record
Contract Review and Intake
Five agents that turn an executed agreement into a record, and a long agreement into a short review.
- Metadata Extraction
- Contract Summarization
- Risk Analysis
- Clause Matching
- Obligation Extraction
Records, Privacy and Disclosure
Four agents that tell you what is inside a document before it is shared, released or published.
- PHI Detection
- Sensitive Data Detection
- IP Clause Identification
- Publication Restriction Analysis
Ask Your Contracts Anything
Two assistants — one across the whole portfolio, one inside a single contract. Every answer cited.
- Contract Intelligence
- Contract AI Chat
- See example questions
Sourcing and Award
Three agents that carry a solicitation from a blank page to a defensible award.
- Solicitation Intake
- Bid Tabulation
- Award Generation
Payables and Payment Integrity
Two agents that handle the highest-volume work in the agency, and close the route fraud depends on.
- Three-Way Match
- ACH Change Validation
Ask Your Contracts Anything
Two assistants. Every answer cited.
Contract Intelligence answers questions across your entire portfolio. Contract AI Chat answers questions about one contract, with the source passage shown. Both are strictly bounded by your indexed data and cite the source before you rely on it.
"Which contracts expire in the next 90 days?"
A portfolio-wide question, answered with citations back to every contract involved.
"Which active contracts have expired certificates of insurance?"
Assembled today from a register, a shared drive and somebody's recollection. Answered here in seconds.
"What is the notice period for termination?"
Answered from the document itself, with the source passage shown — no attorney's office required.
"Does this contract auto-renew, and by when must we act?"
Built for the person who is not a contracts specialist and knows roughly what they need.
Responsible AI & Governance
Governance you can put in front of your board
The agents work on the same record as the rest of SmartDocs One Suite — eSourcing, Contract Lifecycle Management, SmartBuy, SmartPayables and Vendor Management. Nothing is exported to be analysed and re-imported afterwards, and every output lands back in the record it came from, with its citation attached.
No AI Decision Is Final
- An authorised person approves before anything takes effect.
Every Action Is Logged
- A complete, reviewable record of every step.
Single-Tenant By Design
- Your data is never used to train models for other agencies.
FAQ
Common questions
Everything you need to know before we start working together.
What is SmartDocs?
SmartDocs is a govtech company that builds an intelligent, AI-powered spend management platform for public sector procurement, unifying sourcing, contracts, procurement, payables and documents in one place, so teams manage spend end to end with AI-assisted workflows.
Which modules does the platform include?
SmartDocs spans Smart Sourcing, Smart Procurement, Smart Payables and Smart Planning, covering the full spend management lifecycle from vendor onboarding and solicitation to purchasing, invoices and payments.
Does SmartDocs integrate with SAP and our other systems?
Yes. SmartDocs offers deep SAP integration (ECC and S/4HANA) and connects with other ERPs, storage systems and business tools, keeping your data transparent and accurate across your existing stack.
Can SmartDocs be deployed in the cloud or on-premise?
Both. SmartDocs supports flexible deployment: cloud SaaS for scalability and accessibility, or on-premise for organizations that need more control and customization.
How does SmartDocs handle security and compliance?
Security and compliance are built into the platform, with controls that support financial integrity and reduce compliance risk. See our Trust Center for details on how we handle and protect your data.
Who uses SmartDocs?
State and local public procurement teams, plus enterprises across manufacturing, life sciences, tolling and finance, from CFOs and controllers to procurement officers and AP managers.
How does the AI help day to day?
How do we get started?
Book a discovery call and we'll review your current spend management workflows, map the highest-impact areas, and outline a phased rollout tailored to your systems and goals.