What's included
AI drafts and checks.
Your team decides.
What's included
The work has grown.
The team has not.
Public procurement teams are running more solicitations, administering more contracts and processing more invoices than they were five years ago, usually with the same staff and often with fewer. The response cannot be to lower the standard of documentation, because the documentation is what makes the award defensible.
AI is how the standard holds while the volume rises.
Proven in Production
Real deployments, real outcomes
Invoice Processing
Automated capture and three-way matching cut manual touchpoints by more than half and processed invoices 38% faster.
- Where: accounts payable
- What changed: automated capture, matching and approval routing
- Result: 38% faster processing, far fewer errors
- See the full case study
Connected Procurement
Sourcing, procurement, payables and the supplier portal share one record, so a vendor or PO never has to be re-entered.
- Where: sourcing through payables
- What changed: one shared vendor and contract record
- Result: fewer handoffs, fewer reconciliation errors
- See the full case study
Expense Review
Policy is checked the moment an expense is entered, not after, so only genuine exceptions reach a human reviewer.
- Where: expense and reimbursement
- What changed: context-aware policy checks at entry
- Result: faster approvals, fewer reports kicked back
- See the full case study
On the Roadmap
Not available today
We publish what we are building so you can plan around it, and we mark it clearly so no one writes a requirement against something we cannot yet deliver.
Identify the Bottleneck
We look for the manual, repetitive step that consumes the most staff time without requiring judgement.
Prototype With Real Documents
Any new capability is tested against real solicitations, contracts or invoices before it is considered for release.
Validate Accuracy & Controls
Engineering and Product confirm accuracy, logging and review requirements are met before anything moves forward.
Publish Only After Sign-Off
A capability moves from roadmap to available only once Product confirms it is ready to name in a solicitation response.
Responsible AI & Governance
Governance you can put in front of your board
Every recommendation shows what it was based on, and AI is scoped to clerical and analytical tasks — it does not score proposals, rank bidders or select an awardee.
No AI Decision Is Final
- An authorised person approves before anything takes effect.
Every Action Is Logged
- A complete, reviewable record of every step.
Single-Tenant By Design
- Your data is never used to train models for other agencies.
FAQ
Common questions
Everything you need to know before we start working together.
What is SmartDocs?
SmartDocs is a govtech company that builds an intelligent, AI-powered spend management platform for public sector procurement, unifying sourcing, contracts, procurement, payables and documents in one place, so teams manage spend end to end with AI-assisted workflows.
Which modules does the platform include?
SmartDocs spans Smart Sourcing, Smart Procurement, Smart Payables and Smart Planning, covering the full spend management lifecycle from vendor onboarding and solicitation to purchasing, invoices and payments.
Does SmartDocs integrate with SAP and our other systems?
Yes. SmartDocs offers deep SAP integration (ECC and S/4HANA) and connects with other ERPs, storage systems and business tools, keeping your data transparent and accurate across your existing stack.
Can SmartDocs be deployed in the cloud or on-premise?
Both. SmartDocs supports flexible deployment: cloud SaaS for scalability and accessibility, or on-premise for organizations that need more control and customization.
How does SmartDocs handle security and compliance?
Security and compliance are built into the platform, with controls that support financial integrity and reduce compliance risk. See our Trust Center for details on how we handle and protect your data.
Who uses SmartDocs?
State and local public procurement teams, plus enterprises across manufacturing, life sciences, tolling and finance, from CFOs and controllers to procurement officers and AP managers.
How does the AI help day to day?
How do we get started?
Book a discovery call and we'll review your current spend management workflows, map the highest-impact areas, and outline a phased rollout tailored to your systems and goals.