The Challenge
Where toll and infrastructure agencies get stuck
Toll and infrastructure agencies often manage procurement and contracts across paper-based RFP processes, spreadsheets, and disconnected systems, making it hard to track contract renewal dates, vendor diversity goals, and spend across every facility.
SmartDocs replaces those disconnected workflows with a connected spend management platform that integrates directly with the ERP systems agencies already run, including SAP.
Our Deliverables
What we help automate
Smart Sourcing
Centralizing vendor management, solicitation and bid processing, and contract management in one connected workflow.
- Vendor management & solicitation/bid processing
- Contract management & renewal tracking
Smart Procurement
Streamlining requisitions and purchase approvals with consistent routing, integrated directly with SAP and other ERPs.
- Requisitions & approval routing
- Service procurement & CapEx
Smart Payables
Automating invoice and payment processing so AP keeps pace across every toll facility.
- Invoice & payment processing
- Utility invoices & expense reports
Automation examples
See what's possible
Real spend management workflows toll and infrastructure agencies run with SmartDocs
RFP & Bid Intake
- Faster, audit-ready awards.
Requisition Routing
- Faster approvals. Fewer bottlenecks.
Invoice Processing
- Fewer errors. Faster payment cycles.
Typical outcomes
The Impact of a Connected Spend Management Platform
Toll and infrastructure agencies that bring sourcing, procurement, and payables onto one platform gain visibility across every facility and control spend from requisition through payment.
contract
awards
Through structured RFP intake, automated scoring, and audit-ready award workflows.
spend
visibility
Through centralized sourcing, procurement, and payables data across every facility.
Bringing sourcing, procurement, and payables onto one platform gives toll and infrastructure agencies the spend visibility they need to make faster, better-informed decisions.
SmartDocs Perspective
- Supplier Management
A central vendor record with onboarding, performance, and compliance tracking across every facility.
- Solicitation & Bid Processing
Structured solicitation and bid workflows that make it easy to compare vendor responses and award with confidence.
- Contract Renewal Tracking
Automated tracking of contract expirations and renewal deadlines so nothing slips through the cracks.
- Invoice & Payment Automation
Invoice and payment processing matched against purchase orders and receipts to reduce errors and delays.
- Vendor Diversity Reporting
Tracking and reporting on DBE/MBE/WBE/VBE participation goals across contracts.
- Spend & Audit Visibility
Real-time visibility into spend and audit-ready records across the organization.