What's included
Every contract, clause and obligation
in one connected record
What's included
The problem with
contracts scattered across inboxes and drives
Contracts often live in email threads, shared drives and paper files, with redlines tracked across document versions and renewal dates kept in someone’s calendar—or nowhere at all.
SmartDocs gives every contract a single home: standard templates, a shared clause library, built-in e-signature, and automatic alerts before terms expire or renew.
Deliverables
What's included
Strategy
Understanding your current contract types, templates and approval structure.
- Contract type & clause mapping
- Success criteria definition
- Approval workflow review
Build
Configuring templates, clause libraries and approval workflows.
- Template & clause library setup
- E-signature integration
- QA & testing checklist
Handoff
Enabling your team to author, negotiate and track contracts end to end.
- Technical documentation
- Team training
- Operational runbook
Support
Ongoing monitoring of renewals, obligations and contract performance.
- Renewal & obligation alerts
- Iteration cycles
- Performance adjustments
How we work
A process built for results
Clear milestones and hands-on support, from discovery through go-live.
Discovery & Success Criteria
We review your current contract types, templates and approval structure, and define clear goals for centralizing contract management.
Map Templates + Clause Library
We map your contract types, standard clauses and approval chains, and plan the templates and workflows needed to support them.
Build + Test + Security Review
We configure templates, clause libraries and e-signature integration, testing approval flows and reviewing security at every stage.
Launch + Monitor + Iterate
Go live confidently. We monitor renewals and obligations, catch issues, and optimize based on usage.
Contract management examples
See what's possible
How organizations manage contracts with SmartDocs
Renewal Alert to Signed Amendment
- No missed renewals or lapsed terms.
Vendor Contract Redline Cycle
- Faster turnaround with a full audit trail.
Obligation Tracking to Compliance
- Every obligation tracked to completion.
FAQ
Common questions
Everything you need to know before we start working together.
What is SmartDocs?
SmartDocs is a govtech company that builds an intelligent, AI-powered spend management platform for public sector procurement, unifying sourcing, contracts, procurement, payables and documents in one place, so teams manage spend end to end with AI-assisted workflows.
Which modules does the platform include?
SmartDocs spans Smart Sourcing, Smart Procurement, Smart Payables and Smart Planning, covering the full spend management lifecycle from vendor onboarding and solicitation to purchasing, invoices and payments.
Does SmartDocs integrate with SAP and our other systems?
Yes. SmartDocs offers deep SAP integration (ECC and S/4HANA) and connects with other ERPs, storage systems and business tools, keeping your data transparent and accurate across your existing stack.
Can SmartDocs be deployed in the cloud or on-premise?
Both. SmartDocs supports flexible deployment: cloud SaaS for scalability and accessibility, or on-premise for organizations that need more control and customization.
How does SmartDocs handle security and compliance?
Security and compliance are built into the platform, with controls that support financial integrity and reduce compliance risk. See our Trust Center for details on how we handle and protect your data.
Who uses SmartDocs?
State and local public procurement teams, plus enterprises across manufacturing, life sciences, tolling and finance, from CFOs and controllers to procurement officers and AP managers.
How does the AI help day to day?
How do we get started?
Book a discovery call and we'll review your current spend management workflows, map the highest-impact areas, and outline a phased rollout tailored to your systems and goals.