What's included
One connected workflow,
from solicitation through award
What's included
The problem with
sourcing events run over email and spreadsheets
RFPs go out as email attachments, bids come back in a dozen different formats, and comparing them means rebuilding a spreadsheet by hand. Evaluation criteria live in someone’s head, and the award decision is hard to defend later.
SmartDocs runs the sourcing event end to end—publishing requirements, collecting supplier responses in a standard format, and scoring bids against your criteria so the award decision is documented and defensible.
Deliverables
What's included
Strategy
Understanding your current sourcing events and evaluation criteria.
- Sourcing event mapping
- Evaluation criteria definition
- Approval & compliance review
Build
Configuring solicitation templates, scoring models, and supplier response portals.
- Solicitation templates
- Scoring model configuration
- QA & testing checklist
Handoff
Enabling your team to run sourcing events and score bids with confidence.
- Technical documentation
- Team training
- Operational runbook
Support
Ongoing monitoring of sourcing cycle times and bid response rates.
- System monitoring
- Iteration cycles
- Performance adjustments
How we work
A process built for results
Clear milestones and hands-on support, from discovery through go-live.
Discovery & Success Criteria
We review your current sourcing events and evaluation process and define clear goals for the rollout.
Map Solicitation Templates + Scoring
We map your sourcing event types, evaluation criteria, and scoring weights, and plan the templates needed to support them.
Build + Test + Security Review
We configure solicitation templates and scoring models, test them against real sourcing events, and review security and compliance requirements at every stage.
Launch + Monitor + Iterate
Go live confidently. We monitor performance, catch issues, and optimize based on data.
Solicitation Management in action
See what's possible
Real sourcing events run through SmartDocs
RFP to Scored Bid Comparison
- Bids compared on equal footing, not gut feel.
Solicitation Response Scoring
- Objective ranking backed by your criteria.
Award to Contract Kickoff
- Award decision documented and ready to execute.
FAQ
Common questions
Everything you need to know about running sourcing events with SmartDocs.
What is Solicitation Management?
Solicitation Management is SmartDocs’ module for running RFPs, solicitations, and RFIs digitally—publishing requirements to suppliers, collecting responses in a standard format, and scoring bids against your evaluation criteria.
What sourcing event types are supported?
SmartDocs supports RFPs, solicitations, RFIs, and reverse auctions, with templates you can reuse across categories. Each event type can have its own evaluation criteria and scoring weights.
How are bids scored and compared?
Each supplier response is scored against the criteria and weights you define—price, technical fit, past performance, or whatever matters for that category—so bids are compared side by side instead of buried in separate spreadsheets.
Can SmartDocs be deployed in the cloud or on-premise?
Both. SmartDocs supports flexible deployment: cloud SaaS for scalability and accessibility, or on-premise for organizations that need more control and customization.
How does SmartDocs handle security and compliance?
Security and compliance are built into the platform, with controls that support financial integrity and reduce compliance risk. See our Trust Center for details on how we handle and protect your data.
Who typically runs sourcing events in SmartDocs?
Procurement and category managers who need to run competitive sourcing events—RFPs, solicitations, and RFIs—and want a defensible, well-documented award process instead of an email trail.
Can suppliers see how they were scored?
How do we get started?
Book a discovery call and we'll review your current sourcing process, map your event types and evaluation criteria, and outline a phased rollout tailored to your categories.